RECRUITMENT DATA NOTICE

This Notice explains how Bluberi uses Personal Information about job applicants. We refer to this as “Recruitment Data”. You may also have certain legal rights with respect to Recruitment Data. This Notice also summarizes what these are.

This Notice applies to applications submitted via Bluberi’s careers website, including via third party systems, third parties, such as recruitment agencies, job boards and other means, such as by post and email.

 

1.WHAT RECRUITMENT DATA DOES BLUBERI COLLECT?

Bluberi will generally only collect Recruitment Data in the recruitment process that is necessary to assess you for the position for which you have applied.  This includes the following categories:

  • Application information: This information will generally tell us who you are and help build a picture of your capabilities and suitability for certain positions. This type of information may include your name, contact information, current company, information contained in your CV/resume (e.g. professional qualifications, previous employment history and personal interests and experiences), information contained in your social media accounts or personal websites or accounts (e.g. LinkedIn or Twitter), information about the type of work and projects you have been involved with and any other information you may wish to provide to us as part of your application;
  • Recruitment process information: This is information collected as a result of the recruitment process, such as your performance at assessment centers or interview and information provided by your references;
  • Future opportunities information: This is information collected to keep in touch with you about future job opportunities at Bluberi, such as your name, email, location, field of expertise and the kind of role you are interested in;
  • Careers website information: This is information related to your use of Bluberi’s careers website, for example your IP address. This information may be collected using cookies and similar technology. For more information about how Bluberi uses cookies and similar technologies please see Bluberi’s Online Privacy Policy;
  • Personal Information about criminal convictions or medical information will only be sought where permitted by applicable law.

Bluberi generally receives Recruitment Data either (a) directly from you (for instance when you provide information as part of your application or during the recruitment process) or (b) from third parties (for instance from recruitment agencies). Bluberi will indicate whether the information requested is mandatory or optional. If you fail to provide mandatory information, in some circumstances this may mean Bluberi is unable to process your application.

 

2.WHAT WILL BLUBERI DO WITH YOUR RECRUITMENT DATA?

 The main purposes for which Bluberi uses your Recruitment Data include:

  • Supporting and Processing your Application, for example, so Bluberi can assess your ability to meet the job specification, in order to shortlist applicants and to verify references and professional qualifications provided by applicants.
  • Improving Bluberi’s Application Process, for example, to ensure that the careers website is user-friendly and contains appropriate and helpful information.
  • Security Management, for example, to ensure the security of Bluberi’s premises, assets, information, employees, and other personnel.
  • Legal and Regulatory Compliance, such as compliance with health & safety requirements and other legal or fiscal obligations, or in connection with litigation or an internal investigation or audit, as well as equal opportunities monitoring.

Bluberi will process your Recruitment Data where it has a legal basis for doing so. Generally, Bluberi will be processing your Recruitment Data to help it decide whether to enter into an employment relationship or contract of employment with you. At other times, Bluberi will be processing your Recruitment Data because you have consented to Bluberi doing so. In such case, you can withdraw such consent at any point.

Bluberi may also process your Recruitment Data to comply with its legal obligations or because it is in Bluberi’s legitimate business interests to do so (for example, where it is necessary to understand applicants in sufficient detail so Bluberi can operate an effective recruitment process).

Bluberi may process Personal Information relating to gender, race, ethnic origin or physical or mental health, where the processing is required to comply with local law and/or the processing is used to identify or keep under review the existence or absence of equality of opportunity or treatment.

 

3.HOW MAY THIRD PARTIES BE INVOLVED IN THE PROCESSING OF YOUR RECRUITMENT DATA?

 Bluberi may verify the Recruitment Data you provide and/or collect Personal Information about you from third party sources to assist with “Pre-Employment Checks”. If this occurs:

  • you will be told in advance which aspects of your Recruitment Data will be verified including an explanation of how the Pre-Employment Checks will be carried out; and
  • information about criminal convictions (if collected) or medical information will only be collected in accordance with applicable law.

Bluberi may also share the Recruitment Data you provide with, and/or collect Personal Information about you from, third party service providers that Bluberi works with to increase the efficiency of Bluberi’s practices at all stages of its recruitment process. These service providers assist Bluberi with matters such as:

  • designing and implementing appropriate methods to score and assess candidates;
  • identifying candidates who have previously applied to Bluberi, and other potential internal and external candidates, who may be suitable for a particular role;
  • streamlining CV/resume reviewing;
  • efficiently capturing and storing feedback;
  • scheduling and running interviews and assessments; and
  • creating hiring plans.

Some of these services could be automated and may mean that decisions are made about your application using automated means. In most situations, the automated results are considered in tandem with, and not in lieu of, human judgement.

In some circumstances, where you have the right under applicable law, you may: (a) have someone review a decision that you think may have been taken about your application using automated means; (b) express your point of view; and/or (c) contest the decision.

 

4.BLUBERI DATA PRIVACY PRINCIPLES

Bluberi observes the following principles in relation to Recruitment Data:

  • We process it fairly and lawfully;
  • We process it for a specific legitimate business purpose and do not process in a manner incompatible with that purpose;
  • We use Recruitment Data that is adequate, relevant and not excessive for the purpose for which it is processed;
  • We keep it accurate and, as necessary, up to date;
  • We keep it in a form which permits identification for no longer than necessary for the purpose for which it was collected;
  • We protect it against accidental or unlawful destruction or accidental loss, alteration, unauthorised disclosure or access, using appropriate technical and organisational measures;
  • We process it in accordance with an Individual’s rights.

 

5.WHO IS YOUR RECRUITMENT DATA DISCLOSED TO?

(a)Within Bluberi

Bluberi restricts access to Recruitment Data to people within the company who have a “need to know” that information. For example, certain individuals within Bluberi will have access to your Recruitment Data in order to process your application and manage the recruitment process (this may include individuals in Bluberi’s Talent Acquisition team and individuals to whom you would report if your application is successful). As a global company doing business across national borders, there may be situations where this “need to know” requires your information to be transferred to Bluberi in another country, including countries that may provide no or less legal protection for Personal Information.

(b)Outside Bluberi

Bluberi shares Recruitment Data with authorized third party service providers to conduct and manage the recruitment process. For example, Bluberi may share your Recruitment Data with such service providers to conduct screening and verification of your application and the information you have provided to us. This includes verifying academic and professional qualifications.

Beyond its third party service providers, Bluberi will only disclose your Recruitment Data to third parties outside Bluberi:

  • when required to do so by law;
  • in response to a legitimate request for assistance by the police or other law enforcement agency;
  • to protect an individual’s vital interests or safety; and/or
  • to seek legal advice from Bluberi’s external lawyers or in connection with litigation with a third party.

 

6.HOW LONG WILL BLUBERI RETAIN YOUR RECRUITMENT DATA?

Bluberi keeps your Recruitment Data in accordance with our internal retention policies and procedures. If you are unsuccessful in your application with us (or if you reject the position), Bluberi will keep your Recruitment Data for no longer than is necessary for the specific recruitment process. Alternatively, if you choose to keep your profile preferences up to date, your Recruitment Data will be retained so that we may contact you again if another suitable position arises.

 

7.WHERE DOES BLUBERI STORE YOUR RECRUITMENT DATA?

Recruitment Data may be transferred to, and stored at, a destination outside the originating country in countries which have less strict or no data protection laws. It may also be processed by staff or our vendors in other jurisdictions which also have less strict or no data protection laws.

Whenever Bluberi transfers your Recruitment Data, we will take legally required steps to ensure that adequate safeguards are in place to protect your Recruitment Data and to make sure it is treated securely and in accordance with this Notice.

 

8.EXERCISING YOUR RIGHTS

You may have the right to request access to, rectification or erasure of, the Recruitment Data Bluberi holds about you. You may also have the right to object to or restrict certain types of processing of your Recruitment Data and request to receive a machine-readable copy of the Recruitment Data you have provided to us. If you wish to exercise any of these rights, please send an email to [email protected].

Any request to exercise one of these rights will be assessed by us on a case by case basis. There may be circumstances in which Bluberi is not legally required to comply with your request or because of relevant legal exemptions provided for in applicable data protection legislation.

If you notice an error in your application that you would like to correct or if you would like to find out more about any matters relating to this Notice, please send an email to [email protected].